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Outside Pool Memberships

Discussion in 'Broadlands Community Issues' started by Brosowalk, May 30, 2006.

  1. Homer Simpson

    Homer Simpson New Member

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    AFGM: The cost of bar codes is trivial. It's a tech thats been in use for a long time and there is COTS software and hardware out there that plug right into a pc.
     
  2. afgm

    afgm Ashburn Farm Resident

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    Homer: That makes sense. I would imagine the real cost is in customization and hardware.
     
  3. Homer Simpson

    Homer Simpson New Member

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  4. afgm

    afgm Ashburn Farm Resident

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    So a SWAG for a bar code system maybe something like this:

    PC plus bar code reader: $1,200 per location
    Customization and set up: $2,500 (maybe free based on tech capability of your volunteers)
    BC Software: $250 per PC; wild guess
    Connectivity expense: $30 per location
    Badge making machine: $5,000 (total guess)

    Sounds like something around $15K start up cost. (three locations)
     
  5. afgm

    afgm Ashburn Farm Resident

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    Wow, based on the links readers are more than the $300 I guessed at. They'd need to be waterproof. Any chance for wireless readers?
     
  6. brim

    brim Member

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    Aye...and until the tech committee decides to close the board to non-residents, guess what? Here I'll be...wasting that precious bandwidth and server disk space that your HOA dues now support. Oh the humanity!
     
  7. Homer Simpson

    Homer Simpson New Member

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  8. brim

    brim Member

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    $5000 for a photo inkjet and a laminating machine? :)
     
  9. afgm

    afgm Ashburn Farm Resident

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    It's a machine closer to what you'd see at the DMV. Very high quality product, one which I would recommend for heavy kid and pool use.

     
  10. Homer Simpson

    Homer Simpson New Member

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    Yeah remember the DMV licenses back in the 80's that were open? Didn't last long when I jumped in the lake wearing with my wallet in my pocket!
     
  11. flynnibus

    flynnibus Well-Known Member Forum Staff

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    My estimate is to just outsource the ID part of it.. get a bucket of generic ones pre-made.. then enable them in the software. No need to print customized ones (think your gym card or giant card, etc).

    The Point of Contact stuff is expensive because.. guess what.. its going to be a recurring cost (stuff breaks.. its basically outdoors.. stolen.. etc). So you have to build a short lifetime into those items.

    The rest of it really varies on the type of solution you employ (stand-alone, networked, source of software, etc) so its hard to generalize.. but I think in terms of orders of magnitude you are in the ball park.
     
  12. afgm

    afgm Ashburn Farm Resident

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    flynnibus, in that solution you would not have pictures on the IDs. Right?
     
  13. lilpea

    lilpea Member

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    That is a possible recommendation - I think the goal would be keep stationary dummy (lower end) terminals (PDRC) at each location, have a virtial (P2P) back to a main server. I'd be happy to send over a visio that I sent to a board member over the weekend. Here is what the food chain may look like, barcode/card, swip at dummy terminal, network connection to middleware server, photo look up to main server, tunnel back to dummy terminal requesting info. As Staci mentioned, this would enable a broadcast message to multiple locations, possible alerts and other information. Afgm - the sports pavillion has a bar-scan photo set up (at least when we lived there a few years back)..when we sold our house, the HOA had us do an exiting package...they explained our membership would be revoked unless we wanted to pay a non Ashburn Village rate. I think we are trying to accomplish that as well.
     
  14. flynnibus

    flynnibus Well-Known Member Forum Staff

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    In the scenario I described.. no, no pictures on the ID.

    I'm not the authority in the decision, but I'm going to voice my input :)

    Pictures in my idea of the solution will be stored digitially on the server and recalled as the member scans in.. this way the attendant can easily see a large image to do a quick comparison as the person checks in. This skips the need for an expensive printer (and consumables) and makes giving out IDs much simplier. No waiting for printing, laminating, etc. It also makes the task of creating the id much simplier and skips any additional software needed to do it.

    The ID tags are generic, so they can be ordered in bulk (one of the problems with current stickers, cards, etc is the volume required to reduce the cost). Then, IDs are distributed, when a card is assigned to a member, its added to their profile in the database along with them taking a picture via a simple web-cam framed still capture. This also prevents any concern over loss of personal information if the card itself is lost. It doesn't include any information on its own.

    I don't want to speak on behalf of the board, but there are lots of motivations for such a project

    - reduced ongoing costs for membership cards and updates (no need to order stickers, do mailings, stuff, etc)
    - ensure home owner privledges are not being abused by giving passes to others, ensuring valid home owners are not being squeezed by unauthorized users
    - enable up-to-date enforcement of pool privleldges (passes can be suspended, re-enabled, etc)
    - enable a better system for handling guest privledges and open possibilities for other programs that can be implemented when you have actual usage tracking
    - enable live counting of pool capacities
    - enable auditing of pool usage and member usage

    Plus having member profiles available offers better information to the guards to handle emergency situations. Plus as I believe staci has mentioned, better auditing can have significant positive benefits on our required insurance, etc.

    Overall such a system has direct fiscal motivations and will help ensure homeowners are getting the most from our pool facilities.
     
  15. vacliff

    vacliff "You shouldn't say that."

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    Then you pay the consequences and your pool pass may be delayed. Procrastination on your part is not an emergency on mine.
     
  16. lilpea

    lilpea Member

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    Brim - now that was funny!:p
     
  17. afgm

    afgm Ashburn Farm Resident

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    Pea, fyi, I am in the Farm not the Village

     
  18. afgm

    afgm Ashburn Farm Resident

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    Mr. Linux, with your idea key fobs may work, or for that matter elastic braclets with bar code fobs.
     
  19. Mr. Linux

    Mr. Linux Senior Member & Moderator Forum Staff

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    Personally, I like the key fobs, like the ones from Giant/Safeway, etc. They're small, people are used to them, and they are sturdy. Also, a big plus is the fact that all they would contain is a barcode and number. If lost, there is no identifiable information on it, so it aleviates some privacy issues. Also, folks can stick them on their keychains, or attach them to something else. For example, when I was in Florida, I noticed some folks had fobs clipped to their 'beach bags'; just grab the bag, throw some towels in, and you're all set...

    Best of all, in bulk, they are rather affordable, and easily replaceable.

    Honestly, it's not the 'cards' we're really worried about, as much as the 'backend', both logistically, and in regards to equipment needed, networking, and especially security. It's not as simple as having a barcode reader at each pool; there needs to be a computer that can display the digital image of the card holder, process the 'in/out and location' status of each scan, with other relevant info, such as time, etc. We want to avoid having each pool 'system' be stand-alone for security reasons. We need to make sure we control the data and keep it safe. We need to also make sure the equipment will be safe and that it can withstand the unique environment it will be used in. And believe me, that's just the tip of the iceberg...

    Now, the good part about all this is some of the cool things we can do using the data from such a system. The Tech Committee met tonight and one cool idea thrown around was that we could use the 'live pool data' to setup a section on the website letting people know at that very moment, how full each pool was. Imagine getting ready to go to a pool, checking our website and seeing that your closest pool is almost full, but the one, say at the Community Center, is barely being used. You can head to the CC pool and enjoy yourself, without going to the one which could possible be full upon your arrival. To me, that feature alone adds a great deal of value when implementing a system like the one we are suggesting.

    We have lots of great ideas like this which we could implement (No promises! We're all volunteers! ;)), but features like this would entail using a centralized database, which we believe is the better way to go for a variety of reasons...

    And now, as I look down at the time, I realize that I should be in bed right now. Good night! :D
     
  20. Homer Simpson

    Homer Simpson New Member

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    Cliff: That's a great attitude for the VP of the HOA. You sure you don't work for FEMA instead of FAA?

    Let's look at what happend with the trash fiasco.

    The newsletter was relied on as the sole tool to get the word out. The result, mass confusion when NV couldn't deliver in time. [i still haven't got the can i requested!] It took weeks to get it almost straightened out.

    So you think having everyone funnel into the office is a good thing? How many machine will there be? How many people on staff? What happens if everyone comes in on the first day? Got an overflow contignency set up? Sure 25% of homes use the pool, average 4 people per household that need to come down. So lets say there are 1000 homes in Broadlands, 250 * 4 = 1000 people, what if 10% show up at one time? How long does it take to take a picture and make a badge? About 3 minutes maybe, so 300 minutes to get thru the line with one machine.

    Won't be long till it's like the old DMV in Fair Oaks mall.
     

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