Please direct ALL OpenBand questions to the following Southern Walk Association board members:
How does the Absentee Owner Statement-Facilities Use Agreement for Tenants work? This is a new form for absentee owners to transfer rights to their tenants for all of the Broadlands facilities including the three Broadlands pools, the Fitness Center and the privilege to rent the Community Center. Owners are required to complete this form prior to tenants acquiring privileges to Broadlands facilities. If a tenant wishes to have access to the Broadlands pools, fitness center and Community Center rentals and the owner is not living with the tenant, then the owner of the Broadlands property must transfer their use of facility rights to their tenant by filling out the Absentee Owner Statement-Facilities Use Agreement for Tenants form. NO ACCESS TO THE POOLS OR OTHER FACILITIES WILL BE GRANTED TO TENANTS UNTIL THIS FORM IS COMPLETED AND TURNED INTO THE HOA OFFICE. The completed Absentee Owner Statement – Facilities Use Agreement for Tenants will be valid for the duration of the Tenants lease unless the owner suspends privileges to the tenant, or the tenant fails to abide by the rules of each or any facility. Use of Broadlands facilities is subject to owners and tenants remaining in good standing with Broadlands Association. Use of Broadlands facilities and issuance of pool passes, key fobs or Community Center rental privileges will only be issued to either an owner or a tenant. In NO instance will privileges be granted to both. Upon lease expiration and/or renewal, it is the owners and/or tenants responsibility to notify Broadlands Association of termination or continuance of the rental of the Broadlands property by completing a new Absentee Owner Statement – Facilities Use Agreement for Tenants.
We’ve made it to June, which means the pools have opened, the days are getting longer, and school is finally letting out. The dog days of summer stretch out ahead of us with all of the wonderful outdoor activities available for you to enjoy. I love summer for the hiking and biking; bbq’s and pool parties, tan lines and concerts. Unfortunately during summer break we see a huge increase in all types of vandalism throughout the community. We notice spikes in vandalism every time there is a break from school (winter, spring, and summer), but we get hit the hardest during the summer since the weather is conducive to being outside even late at night and not all kids have a set routine with early morning alarms and homework to keep them occupied. We see everything from spray painting on overpasses, streets, sidewalks, tunnels, and tot lots, to the breaking of light fixtures in the tunnels and tennis courts, setting fi re to things, knocking over light poles on the walking trails, breaking into the pools and throwing the deck furniture into the deep end, putting firecrackers into and smashing mailboxes, tipping over or stealing portable restrooms, stealing fi re extinguishers from Broadlands Live tents, and breaking into the stone house to drink and do drugs. We’ve even had instances of people breaking into the pools overnight and defecating in them, which is not only repulsive for those having to clean up the mess, but disrupts the on time opening of the pools to the rest of the residents and early morning swim practices. These acts of vandalism costs the association in valuable resources, from staff time contacting the sheriff’s department and fi ling police reports to paying contractors to clean up the mess. These efforts take resources away from other association funded activities and improvements. Nobody wants to take their young child to a tot lot for a play outing, only to find the slide covered in phallic symbols. The association has and will continue to press charges against those caught in the act, and will cooperate with the sheriff’s department in these cases. I have been subpoenaed as a witness for hate crimes that have taken place on association property. I have called parents who thought their children were safe at a sleepover but snuck out and have been caught trespassing in the middle of the night. I have taken calls from residents who have heard the teens yelping when jumping off the diving board into the chilly waters of the Southern Walk pool in September after the pools have been partially drained, which could easily lead to a broken neck or back. The association contracts with an independent security company to help patrol the community and they helped to catch at least three sets of vandals in 2014; however, they cannot be omnipresent. We rely on our residents to help keep an eye on our precious assets, and speak to and know the whereabouts of their kids. If we make ourselves aware of the issues affecting our surroundings, we can keep Broadlands a vibrant and safe community. To report suspicious activity, contact the Loudoun County non-emergency number at 703-777-1021.
This meeting will be held on Tuesday, May 15 2015 at the Broadlands Clubhouse, located at 43360 Rickenbacker Square. The doors open at 6:30 PM for the purpose of registering a quorum. The agenda begins at 7:00 PM. As part of the meeting, an election will be held to select three (3) members to three-year terms ending in May 2018. Even if you plan to attend, you are strongly encouraged to submit your online proxy so that a quorum may be obtained. You can change your proxy online at any time before the meeting, or you can rescind it and vote at the meeting via paper ballot.
The purpose of the meeting is to elect members to the Board of Directors, including three (3) members to serve three year terms expiring May 2018. The Board oversees the business of Broadlands in the collection and expenditure of association funds, selection of contractors, management of facilities, and adoption of policies for the day-to-day operations. These volunteer Board Members are a vital asset to the association.
New this year, the Board has contracted with The Inspectors of Election, LLC to act as an independent third party election service. The main reason for this addition is to provide the association’s members the option to vote via paper Proxy Ballots or vote your Proxy online via their TIEiVOTE™ voting website. The online system offers you an easy way to vote in a safe, quick and cost effective manner.
The Inspectors of Election will mail the official annual meeting notice and election package or about April 1, 2015, which will contain unique login information for each unit to access the TIEiVOTE™ voting website. Proxies should either be submitted online via the voting website or will need to be mailed, faxed, or scanned to the Inspectors of Election, LLC. Proxy forms will not be accepted at the HOA Office.
For those of you that submitted their names for candidacy in the election, we thank you for your willingness to assist in the success of your community. Remember to mark your calendars for May 5, 2015, the Annual Meeting of Broadlands Association, Inc.
Pool pass processing is now available Monday through Friday from 9:00 am to 5:00 pm at Nature Center HOA office. For those members who cannot make it during our normal business time, we are offering the following days with special hours to get your pool pass picture taken:
For information on how residents can gain access to our pools, please visit our website at Broadlandshoa.org/Pool Information. Feel free to contact the HOA office at 703-729-9704 with any questions.
Ladies Nite Out, Dust Off Your Dancing Shoes – March 6, 6:00pm – 9:00pm at the Clubhouse. Got cabin fever? Dance away your winter blues!! Please come even if you do not have a voucher. This is event is for female Broadlands residents who are 21 years of age and older. You will not be admitted without an ID – details
***The HOA Office and Nature Center will be closed today, Friday, March 6, 2015 due to bad road conditions.***
Patriot Disposal Services has suspended all trash and recyling collection services today at 9:00am, Thursday March 5th, due to dangerous road conditions.
They will be collecting both trash AND recycling on Monday, March 9th (and on Thursday, March 12th) as a make up.
Please be careful and stay off the roads today so the plows can clear the roads safely and efficiently.
The Broadlands Association is not responsible for removing snow or treating state or county maintained (VDOT) roadways. The Association is only responsible for clearing snow from paved parking areas in townhome neighborhoods and HOA maintained roads in the community.
Snow removal will be performed when an accumulation of 2 inches or more has fallen on the ground. If you are not sure who maintains your street, please click on this document: SNOW REMOVAL STREET LIST.
Please use the following numbers for assistance with any snow removal questions or issues:
Interested in getting up-to-date information on fun community events and details on important HOA news in between monthly newsletters? Sign up for the Broadlands Blast and you won’t be left out of the loop. Enter your email on the top right corner of this home page where you see the Broadlands Blast logo. Once you enter your email, you are automatically signed up!
Please Tie Down Your Trash on Windy Days
Broadlands Gear Available at the Nature Center:
-Fleece Ear Warmers – $7.00
-Blankets – $15.00 (includes waterproof backing…great for the -Broadlands Live concerts!)
-Corkscrews – $7.00 (stainless steel and also includes a bottle opener)
-Solo Cups – $4.00 (avoid glass and use these reusable cups at the Broadlands Live concerts!)
-Lanyards – $5.00 (ideal for pool passes and fitness center fobs)
Checks, cash or credit cards accepted. Bear not included.