As we head into our winter months, only one meeting per month will be held for modification reviews. Your application and supporting documentation should be submitted by noon on the Thursday prior to the meeting:
- March through October – 1st and 3rd Wednesdays
- November through February – 3rd Wednesdays ONLY
Upcoming meeting dates:
Submission Date Meeting Date
November 12, 2015 November 18, 2015
December 10, 2015 December 16, 2015
January 14, 2016 January 20, 2016
February 11, 2016 February 17, 2016
Due to scheduling issues, the Modifications Subcommittee will meet on Thursday, September 17, 2015, at 7:00 pm in the Nature Center conference room. (Previously scheduled on Wednesday, September 16)
A plat is a survey of a piece of land to identify boundaries, easements, flood zones, roadway, and access rights of way. Most projects require a “Property Plat/Site Plan” to be submitted with an application. To preview plat samples, please click on the appropriate link below. Each sample shows the configuration of the lot, including the property dimensions, any easements, and building restrictions. You should have received a legal size document of your plat at the time of your settlement. Please include a copy of the original plat when submitting your modification documentation to the HOA.
What is the purpose of the plat? All architectural improvements must be drawn on the plat to show the location of your project such as a deck, patio, and screened-in porch, play equipment, etc. The plat assists the Modifications Subcommittee in understanding the project and its impact on your property and adjoining properties.
If you cannot locate your plat, contact your Settlement Company or a local land surveyor. In some instances, the Broadlands Homeowners Association office has copies of plats from prior application submissions.
All exterior home improvements require review and approval from the Modifications Subcommittee prior to starting a project. It is beneficial for you to review the specific guidelines pertaining to the planned modification before getting estimates or meeting with contractors. This ensures that you are familiar with any restrictions pertaining to the proposed project and can disclose them to the contractor as needed. For more information, please click HERE>> to be redirected to the Modifications/Design Guidelines page.
On Saturday, August 1, Broadlands was pleased to allow the “A” Shift crew of the Moorefield Fire and Rescue, Company 23 to perform water drills at our Community Center pool. This crew is entirely made up of career full time staff.
They used the time to get in some good physical training and practice different scenarios they could encounter in a real life emergency. They also practiced EMS skills and protocols when dealing with drowning/near drowning victims, both pediatric and adults, as well as neck and spinal cord injuries using backboards with straps and foam blocks.
Wed, Jul 1st, ODSL Swim Meet – SW Pool closes at 4 pm
Wed, Jul 1st, CSL Swim Meet – CC Pool closes at 4 pm
Wed, Jul 8th, ODSL Swim Meet – SW Pool closes at 4 pm
Wed, Jul 15th, ODSL Swim Meet – SW Pool closes at 4 pm
Sat, Jul 25th, ODSL End of Season Party – SW Pool closes at 4 pm
Sun, Jul 26th, CSL End of Season Party – SW Pool closes at 5pm
Sat, Aug 15th, 20th Anniversary Blowout Party – CC Pool TBD
Broadlands proudly offers a free fitness center for residential use. We are able to keep the recurring use of this facility free by not having staff present. This requires self policing and we continue to receive complaints from residents that some users are abusing the privilege and breaking the posted rules. As a reminder, the following rules have been adopted FOR YOUR SAFETY!
- NO CHILDREN under the age of 13 are permitted in the building. This is due to manufacturer recommendations and insurance regulations. Children ages 13 through 17 may utilize the fitness center only when accompanied by an adult over the age of 21.
- Talking on cell phones is prohibited inside the fitness center. Distractions on the equipment may lead to injury and are disruptive to other gym users.
- A key fob must be used to enter the facility. Do not open the door for anyone knocking on the doors or windows. All users must sign a release and purchase a key fob for entry.
- Please be considerate and remember to wipe down equipment after use.
Violators can be verified from the video surveillance system and will be sent one reminder notice. Subsequent violations will result in termination of access. For a full list of rules, please READ HERE>>
Please read the following information to ensure your access to our pools, fitness center and Community Center rentals. If you are an existing tenant with pool passes from a previous year, your account has been temporarily deactivated until you submit an Absentee Owner Statement-Facilities Use Agreement for Tenants (to be completed by the owner). You do not need new pool passes. Once the Absentee Owner Statement form is submitted, we will reactivate your current passes through your lease date.
How does the Absentee Owner Statement-Facilities Use Agreement for Tenants work? This is a new form for absentee owners to transfer rights to their tenants for all of the Broadlands facilities including the three Broadlands pools, the Fitness Center and the privilege to rent the Community Center. Owners are required to complete this form prior to tenants acquiring privileges to Broadlands facilities. If a tenant wishes to have access to the Broadlands pools, fitness center and Community Center rentals and the owner is not living with the tenant, then the owner of the Broadlands property must transfer their use of facility rights to their tenant by filling out the Absentee Owner Statement-Facilities Use Agreement for Tenants form. NO ACCESS TO THE POOLS OR OTHER FACILITIES WILL BE GRANTED TO TENANTS UNTIL THIS FORM IS COMPLETED AND TURNED INTO THE HOA OFFICE. The completed Absentee Owner Statement – Facilities Use Agreement for Tenants will be valid for the duration of the Tenants lease unless the owner suspends privileges to the tenant, or the tenant fails to abide by the rules of each or any facility. Use of Broadlands facilities is subject to owners and tenants remaining in good standing with Broadlands Association. Use of Broadlands facilities and issuance of pool passes, key fobs or Community Center rental privileges will only be issued to either an owner or a tenant. In NO instance will privileges be granted to both. Upon lease expiration and/or renewal, it is the owners and/or tenants responsibility to notify Broadlands Association of termination or continuance of the rental of the Broadlands property by completing a new Absentee Owner Statement – Facilities Use Agreement for Tenants.
We’ve made it to June, which means the pools have opened, the days are getting longer, and school is finally letting out. The dog days of summer stretch out ahead of us with all of the wonderful outdoor activities available for you to enjoy. I love summer for the hiking and biking; bbq’s and pool parties, tan lines and concerts. Unfortunately during summer break we see a huge increase in all types of vandalism throughout the community. We notice spikes in vandalism every time there is a break from school (winter, spring, and summer), but we get hit the hardest during the summer since the weather is conducive to being outside even late at night and not all kids have a set routine with early morning alarms and homework to keep them occupied. We see everything from spray painting on overpasses, streets, sidewalks, tunnels, and tot lots, to the breaking of light fixtures in the tunnels and tennis courts, setting fi re to things, knocking over light poles on the walking trails, breaking into the pools and throwing the deck furniture into the deep end, putting firecrackers into and smashing mailboxes, tipping over or stealing portable restrooms, stealing fi re extinguishers from Broadlands Live tents, and breaking into the stone house to drink and do drugs. We’ve even had instances of people breaking into the pools overnight and defecating in them, which is not only repulsive for those having to clean up the mess, but disrupts the on time opening of the pools to the rest of the residents and early morning swim practices. These acts of vandalism costs the association in valuable resources, from staff time contacting the sheriff’s department and fi ling police reports to paying contractors to clean up the mess. These efforts take resources away from other association funded activities and improvements. Nobody wants to take their young child to a tot lot for a play outing, only to find the slide covered in phallic symbols. The association has and will continue to press charges against those caught in the act, and will cooperate with the sheriff’s department in these cases. I have been subpoenaed as a witness for hate crimes that have taken place on association property. I have called parents who thought their children were safe at a sleepover but snuck out and have been caught trespassing in the middle of the night. I have taken calls from residents who have heard the teens yelping when jumping off the diving board into the chilly waters of the Southern Walk pool in September after the pools have been partially drained, which could easily lead to a broken neck or back. The association contracts with an independent security company to help patrol the community and they helped to catch at least three sets of vandals in 2014; however, they cannot be omnipresent. We rely on our residents to help keep an eye on our precious assets, and speak to and know the whereabouts of their kids. If we make ourselves aware of the issues affecting our surroundings, we can keep Broadlands a vibrant and safe community. To report suspicious activity, contact the Loudoun County non-emergency number at 703-777-1021.
This meeting will be held on Tuesday, May 15 2015 at the Broadlands Clubhouse, located at 43360 Rickenbacker Square. The doors open at 6:30 PM for the purpose of registering a quorum. The agenda begins at 7:00 PM. As part of the meeting, an election will be held to select three (3) members to three-year terms ending in May 2018. Even if you plan to attend, you are strongly encouraged to submit your online proxy so that a quorum may be obtained. You can change your proxy online at any time before the meeting, or you can rescind it and vote at the meeting via paper ballot.
The purpose of the meeting is to elect members to the Board of Directors, including three (3) members to serve three year terms expiring May 2018. The Board oversees the business of Broadlands in the collection and expenditure of association funds, selection of contractors, management of facilities, and adoption of policies for the day-to-day operations. These volunteer Board Members are a vital asset to the association.
New this year, the Board has contracted with The Inspectors of Election, LLC to act as an independent third party election service. The main reason for this addition is to provide the association’s members the option to vote via paper Proxy Ballots or vote your Proxy online via their TIEiVOTE™ voting website. The online system offers you an easy way to vote in a safe, quick and cost effective manner.
The Inspectors of Election will mail the official annual meeting notice and election package or about April 1, 2015, which will contain unique login information for each unit to access the TIEiVOTE™ voting website. Proxies should either be submitted online via the voting website or will need to be mailed, faxed, or scanned to the Inspectors of Election, LLC. Proxy forms will not be accepted at the HOA Office.
For those of you that submitted their names for candidacy in the election, we thank you for your willingness to assist in the success of your community. Remember to mark your calendars for May 5, 2015, the Annual Meeting of Broadlands Association, Inc.
Pool pass processing is now available Monday through Friday from 9:00 am to 5:00 pm at Nature Center HOA office. For those members who cannot make it during our normal business time, we are offering the following days with special hours to get your pool pass picture taken:
- Sat May 16 10:00 AM – 2:00 PM
- Thu May 21 5:00 PM – 8:00 PM
- Sat May 23 10:00 AM – 2:00 PM
- Sat May 30 10:00 AM – 2:00 PM
For information on how residents can gain access to our pools, please visit our website at Broadlandshoa.org/Pool Information. Feel free to contact the HOA office at 703-729-9704 with any questions.