This meeting will be held on Tuesday, May 15 2015 at the Broadlands Clubhouse, located at 43360 Rickenbacker Square. The doors open at 6:30 PM for the purpose of registering a quorum. The agenda begins at 7:00 PM. As part of the meeting, an election will be held to select three (3) members to three-year terms ending in May 2018. Even if you plan to attend, you are strongly encouraged to submit your online proxy so that a quorum may be obtained. You can change your proxy online at any time before the meeting, or you can rescind it and vote at the meeting via paper ballot.
The purpose of the meeting is to elect members to the Board of Directors, including three (3) members to serve three year terms expiring May 2018. The Board oversees the business of Broadlands in the collection and expenditure of association funds, selection of contractors, management of facilities, and adoption of policies for the day-to-day operations. These volunteer Board Members are a vital asset to the association.
New this year, the Board has contracted with The Inspectors of Election, LLC to act as an independent third party election service. The main reason for this addition is to provide the association’s members the option to vote via paper Proxy Ballots or vote your Proxy online via their TIEiVOTE™ voting website. The online system offers you an easy way to vote in a safe, quick and cost effective manner.
The Inspectors of Election will mail the official annual meeting notice and election package or about April 1, 2015, which will contain unique login information for each unit to access the TIEiVOTE™ voting website. Proxies should either be submitted online via the voting website or will need to be mailed, faxed, or scanned to the Inspectors of Election, LLC. Proxy forms will not be accepted at the HOA Office.
For those of you that submitted their names for candidacy in the election, we thank you for your willingness to assist in the success of your community. Remember to mark your calendars for May 5, 2015, the Annual Meeting of Broadlands Association, Inc.
Pool pass processing is now available Monday through Friday from 9:00 am to 5:00 pm at Nature Center HOA office. For those members who cannot make it during our normal business time, we are offering the following days with special hours to get your pool pass picture taken:
- Sat May 16 10:00 AM – 2:00 PM
- Thu May 21 5:00 PM – 8:00 PM
- Sat May 23 10:00 AM – 2:00 PM
- Sat May 30 10:00 AM – 2:00 PM
For information on how residents can gain access to our pools, please visit our website at Broadlandshoa.org/Pool Information. Feel free to contact the HOA office at 703-729-9704 with any questions.
Residents are Encouraged to Use Patriot’s Lidded Recycling Toter
Residents who currently have the smaller, open recycling bin through Patriot may swap out for the larger, covered recycling toter at NO ADDITIONAL COST. This will help prevent trash and debris from littering our neighborhood and make it easier on Patriot to remove your recycling. The dimensions for this 64-gallon lidded toter are 31.75″ (L) x 24.25″ (W) x 41.75″ (H) compared to the smaller open bin dimensions,19″(L) x 16″(W) x 15.5″(H). Please contact Patriot Disposal at 703-257-7100 to make this request. You are encouraged to keep a record of the serial number of your toter(s) should you need to identify it in the future.
Ladies Nite Out, Dust Off Your Dancing Shoes – March 6, 6:00pm – 9:00pm at the Clubhouse. Got cabin fever? Dance away your winter blues!! Please come even if you do not have a voucher. This is event is for female Broadlands residents who are 21 years of age and older. You will not be admitted without an ID – details
***The HOA Office and Nature Center will be closed today, Friday, March 6, 2015 due to bad road conditions.***
Patriot Disposal Services has suspended all trash and recyling collection services today at 9:00am, Thursday March 5th, due to dangerous road conditions.
They will be collecting both trash AND recycling on Monday, March 9th (and on Thursday, March 12th) as a make up.
Please be careful and stay off the roads today so the plows can clear the roads safely and efficiently.
SNOW REMOVAL ON STREETS
The Broadlands Association is not responsible for removing snow or treating state or county maintained (VDOT) roadways. The Association is only responsible for clearing snow from paved parking areas in townhome neighborhoods and HOA maintained roads in the community.
Snow removal will be performed when an accumulation of 2 inches or more has fallen on the ground. If you are not sure who maintains your street, please click on this document: SNOW REMOVAL STREET LIST.
Please use the following numbers for assistance with any snow removal questions or issues:
HELP MAKE SNOW PLOWING EASIER AND FASTER
When a snow storm has been predicted, especially overnight, the snow plows will be working during the early morning hours. The best way to ensure that the plowing crews can clear the streets better and faster is to park in driveways and parking spaces. In many of the townhouse and private streets sections, a vehicle parked in the street can severely restrict the ability of the plows to do their work. Help your community by parking in garages, driveways and marked parking spaces.Thank you for your assistance.
INCLEMENT WEATHER REMINDERS – Please clear your walkways
Both Virginia and Loudoun County Codes require that the occupant – whether an owner or a tenant – remove all snow and ice from any walkway adjoining any part of their property within 6 hours after the snowfall has ceased. If the snow or ice fell during the night, it must be removed by Noon the following day. Should the storm occur on Sunday, the accumulation must be removed by Noon on Monday. Failure to comply with the Code can result in a fine of $250.00 imposed by the county.Complaints should be reported to via the LEx – Loudoun Express Request form. To access this form, please visit http://iframe.publicstuff.com/#/?client_id=1295. Select “Roads and Transportation” then “Residential Street Safety”, complete form and submit. Please be a good neighbor and a good citizen. Clear your walkways and keep Broadlands a safe environment for all our residents. If you know someone physically unable to keep their walkway clear, please consider giving them a helping hand.
VDOT plows Claiborne Parkway, Broadlands Boulevard, and Waxpool Road/Truro Parish (among others). The large plows that are used on these main roads sometimes have a difficult time locating the edges of the roadways when they are snow covered, and they often run up the sloped curbs and onto the grass, skimming and damaging the surface of the turf. In an effort to assist the plows in identifying the edges of the roadways and keeping them off the turf, the HOA has installed snow stakes every 50ft along the main roads. This will benefit the community since the damage created by these plows is paid for from HOA funds. Generally, these stakes will remain installed from November through March during the snowy season.
STAY SAFE – Don’t Skate on the Community Ponds!
Please remember skating is prohibited on all community ponds. Even walking on any ice-covered pond can be very dangerous. The surface of the pond may appear to be frozen, but our winters are normally not cold enough to guarantee that the ice is thick enough to support anyone’s weight, even a child’s. Parents, please tell your children that it is extremely dangerous, even deadly, to walk or skate on the ponds in the community. Let’s keep our neighborhood safe!
Interested in getting up-to-date information on fun community events and details on important HOA news in between monthly newsletters? Sign up for the Broadlands Blast and you won’t be left out of the loop. Enter your email on the top right corner of this home page where you see the Broadlands Blast logo. Once you enter your email, you are automatically signed up!
Please Tie Down Your Trash on Windy Days
Please be sure to bind newspapers with twine or place loose papers in paper bags before setting out at your curb. Weigh down your bottles, plastics and cans by placing heavier recyclables on top. Ensure that the lid of your trash can is tightly secured. Put smaller lightweight bags of trash together in a larger heavyweight bag. Don’t put trash out early and PLEASE no loose “peanuts” or other packing materials. Lastly, if the trash does blow over, please pick it up even if it isn’t yours. Your HOA assessment provides for curbside trash removal. There is no budgeted amount for litter removal. The Association relies on homeowners to keep their neighborhoods free of litter and their assessments reasonable.
Time to Remove Your Holiday Decorations: Broadlands Design Guidelines require that holiday lighting and decorations be removed in a timely manner. Please plan to pack yours away by February 2nd.
Broadlands Gear Available at the Nature Center:
-Fleece Ear Warmers – $7.00
-Blankets – $15.00 (includes waterproof backing…great for the -Broadlands Live concerts!)
-Corkscrews – $7.00 (stainless steel and also includes a bottle opener)
-Solo Cups – $4.00 (avoid glass and use these reusable cups at the Broadlands Live concerts!)
-Lanyards – $5.00 (ideal for pool passes and fitness center fobs)
Checks, cash or credit cards accepted. Bear not included.
2015 Monthly Assessments Per Unit Type
• Single Family Homes on VDOT Streets – $73.00 – (no change)
• Single Family Homes on Private Streets – $90.00
• Town Homes – $88.00
• Courtyard Homes (lawn maintenance) – $128.00
• Villas (lawn maintenance) – $103.00
• Condominiums – $55.00 – (no change)
If your assessment has changed for 2015, please be certain to update your payment system to reflect the correct payment amount in order to avoid late fees. Assessment coupons will be delivered to all owners at the address on file with FirstService Residential. Please contact FirstService Residential at 703-679-1541 or firstname.lastname@example.org if you have not received your coupons by December 15, 2014. If you already participate in the Direct Debit Program through FirstService Residential, you will not receive a coupon booklet and the 2015 assessments will be automatically deducted from your account.
Owners are encouraged to sign up for the Direct Debit Program through FirstService Residential. Your monthly assessment will be automatically deducted from your bank account during the first week of every month. This eliminates the possibility of a payment being missed or lost in the mail and the Association charging a late fee to your account as a result. The Automated Payment Service Authorization Form is available here: Automatic Debit Form or at the HOA office. FirstService Residential also accepts major credit cards and e-checks for assessment payments. Through PayLease, you can make a one-time e-payment or schedule recurring e-payments by visiting https://fsresidential.com/virginia/home.
The Broadlands Association, Inc. proudly boasts a brand new fitness center at the clubhouse located at 43360 Rickenbacker Square. Entry is accessible through the lower rear doors of the building, opposite the tennis court. The fitness center includes 3 treadmills, 2 elliptical machines, 1 stationary bike, a circuit of 6 weight machines, and a yoga room with a TV and Blue Ray player for watching workout videos. Hours of operation are from 5:00 a.m. to 11:00 p.m, 7 days a week. No entry is permitted after 10:30 p.m. All users of the fitness center must read and comply with the rules located on our website before use. To access the fitness center, a key fob must be purchased. Key fobs are $25 each. One key fob may be shared per household or fobs may be purchased per person for $25 each. All users 18 years and older must complete the Agreement/Liability waiver form located on our website at https://www.broadlandshoa.org/fitness-center/ . Acceptable forms of payment are cash, credit card and PayPal payments. Please note that members who are 60 or more days delinquent in assessments will be denied access. For more information, please contact the HOA office at 703-729-9704.
The 2014 Annual Meeting of the members of Broadlands Association will be held on May 6, 2014. The purpose of the meeting is to elect members to the Board of Directors, including two (2) members to serve three year terms expiring May 2017 and one (1) member to serve a one year term expiring May 2015.
If you are interested in serving, please complete the Nominating Form and Petition for Candidacy (link below) and return both documents to the Broadlands Association, Inc. office by 5:00pm on Monday, April 7, 2014. The Broadlands Association, Inc. Bylaws require that at least three other owners sign a Candidate Petition, which must be received by the association no less than twenty five (25) days before the Annual Meeting to be eligible to be included on the Ballot.
Please return completed forms to Broadlands Association, Inc., 21907 Claiborne Parkway, Broadlands, VA 20148. You may also fax the documents to 703-729-9733 or email them to Sarah@broadlandshoa.com (please request read receipt to ensure delivery).
Nominating Form and Petition