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HOA Annual Meeting May 12. Major Announcement!

Discussion in 'Broadlands Community Issues' started by vacliff, May 6, 2009.

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  1. vacliff

    vacliff "You shouldn't say that."

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    Don't forget the Broadlands HOA Annual Meeting will be next Tuesday, May 12, at 7pm at Mill Run.
    Registration begins at 6:30pm.
    There will be a major announcement affecting the community at this meeting.
    Don't miss it!
    But since I know most of you won't be there, don't forget to vote!
     
    vacliff, May 6, 2009
    #1
  2. boomertsfx

    boomertsfx Booyakasha!

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    webcast! ;)
     
    boomertsfx, May 7, 2009
    #2
  3. esubscribe

    esubscribe Gadget Freak!

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    Second this request!
     
    esubscribe, May 7, 2009
    #3
  4. Mr. Linux

    Mr. Linux Senior Member & Moderator Forum Staff

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    Folks, I brought this up at the last HOA Board meeting last Tuesday and I got very little support from the majority of the Board. Many were afraid that anything said and 'recorded' could be used against the Board in the event of a lawsuit. I mentioned that there would probably be over 100 residents attending in person and 'hearing' anything we might say, and what difference did it make. The concern was that the event could be recorded and used against the HOA. There were also concerns brought up about the fact that some residents attending in person might not want to 'risk' being recorded, and that we would have to make it clear to everyone that they 'could' be recorded if they came within the camera's 'view'. One question brought up was what do we do if one or more residents who want to attend and informed of the 'recording' want to be present in person but not risk being recorded...

    While I disagree with these concerns and find many of them to be quite a 'stretch', I must bow to the majority of my fellow Board members. I personally don't see a huge difference between something 'recorded' and 100 people witnessing something that was said.

    Which brings up an interesting idea; maybe someone who will be attending the event could bring the 'issue/idea' up during the discussion ;)
     
    Mr. Linux, May 7, 2009
    #4
  5. vacliff

    vacliff "You shouldn't say that."

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    The Board also thought it was worth looking into for future meetings. It was also agreed that the issue should be reviewed by our attorney.
    I also thought it was worthy of checking with other HOAs as well about recording meetings.
    Maybe if this idea had been brought up more than one week before the meeting, we'd have had time to answer all these questions.
    It will be considered for next year.
     
    vacliff, May 7, 2009
    #5
  6. flynnibus

    flynnibus Well-Known Member Forum Staff

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    If you don't want to be 'recorded' don't have a public meeting!

    If you are required to have a public meeting (like the HOA board is) of it's residents then you have no grounds IMO to be concerned about being recorded. Recorded or live does not change the content of the meeting.

    The meeting is by law open to all the residents - the fear of being recorded completely goes against the open nature required of the meeting. And as for residents... I say the same thing. If you want to bring something before the board in a meeting that is open to all residents - that means what you say or do is open to all the residents! Live or not.

    The meeting's content and participants are open - so hearing it live or replayed doesn't matter, it doesn't expand who says what or who hears it.

    The reality is people are simply afraid of having evidence of their actions that can not be disputed. A lowly stance IMO.

    For content that is not suitable to be open to everyone, there already is executive session.

    The meeting itself is already a matter of record - so recording it doesn't change that either!
     
    flynnibus, May 7, 2009
    #6
  7. Mr. Linux

    Mr. Linux Senior Member & Moderator Forum Staff

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    Honestly, I wasn't expecting the kind of pushback I got when I proposed the idea to the Board. I personally thought it would only be a 'formality' to bring it before the Board and get the idea approved. I guess I was wrong.

    I personally feel that even if I would have brought it up last month, it would not have made a difference...
     
    Mr. Linux, May 7, 2009
    #7
  8. bird

    bird New Member

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    Aren't School Board meetings and Board of Supervisor meetings recorded and available on webcast? It doesn't seem to dissuade citizens from coming to the meetings and saying their thing when public viewpoints are sought out. How is this any different? What's the big deal?
     
    bird, May 7, 2009
    #8
  9. msflynn

    msflynn New Member

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    My concern with making the webcast available is the attendence. Right now we have an average of 2 people attending our monthly business meetings and around 60 at the annual meeting. I think having our business meeting webcast could make a lot of sense because it is the board members that make the quarum not the # of people who attend. However for our annual meeting we need to make sure we have a quarum of residents either present or via proxie. If we already had a large turnout and were not having issues with meeting quarum it would be a lot differnt but we are not and I do not want to impliment something that keeps people at home who would have otherwise come out.

    Staci
     
    msflynn, May 7, 2009
    #9
  10. boomertsfx

    boomertsfx Booyakasha!

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    an attendee could record the meeting clandestinely if they wanted, so why not make it official? =)

    Sounds like Cliff was one against it?... ;)

    Of course a lawyer is always going to say "Don't tape it!"....

    A google search comes up with lots of interesting tidbits. I think it would make things more transparent and open. Right now we get one sentence in the newsletter and not much else for most stuff.
     
    boomertsfx, May 7, 2009
    #10
  11. Sunny

    Sunny Chief Advisor

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    perhaps the homeowners could be issued a password and could login one per household...and maybe even vote online?
     
    Sunny, May 7, 2009
    #11
  12. fidothedog

    fidothedog Member

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    What is the big announcements? Is the DD finally opening?
     
    fidothedog, May 7, 2009
    #12
  13. Chsalas

    Chsalas Active Member

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    I hope so/
     
    Chsalas, May 7, 2009
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  14. lilpea

    lilpea Member

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    Was the push back from Van Metre? As they definately pushed back with the Southern Walk Openband meetings.
     
    lilpea, May 7, 2009
    #14
  15. Mr. Linux

    Mr. Linux Senior Member & Moderator Forum Staff

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    Pea, there was pushback from both sides...
     
    Mr. Linux, May 7, 2009
    #15
  16. vacliff

    vacliff "You shouldn't say that."

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    Actually, when Eric brought up the idea, I was the first one to make a comment "I don't have a problem with it."
    After some other concerns were raised, and all felt our attorney should review the policy (which probably couldn't be accomplished with a week's notice for him to review it, get the info back to the Board, and the Board review his response), I suggested we consider it for the future...and I reiterate my comment "I don't have a problem with it."
     
    vacliff, May 8, 2009
    #16
  17. vacliff

    vacliff "You shouldn't say that."

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    Well, if I spill it hear, no one will show up!
     
    vacliff, May 8, 2009
    #17
  18. mamatothree

    mamatothree New Member

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    ...but if you do show up, your name will be placed in a drawing to win a $45 Gift Certificate to Bonefish Grill!
     
    mamatothree, May 8, 2009
    #18
  19. redon1

    redon1 aka Aphioni

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    BRIBERY- I LIKE it!!! lol Let me guess, the entries will be collected at the BEGINNING of the meeting, and the drawing held at the END. :happygrin: that's how I would do it!

    See ya'll there- I love Bonefish.
     
    redon1, May 8, 2009
    #19
  20. LSeidmeyer

    LSeidmeyer New Member

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    I'm not going to spill the beans, but I think the big announcement was in the papers a few days ago. I was surprised they covered it.
     
    LSeidmeyer, May 8, 2009
    #20
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