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Southern Walk HOA Annual Meeting

Discussion in 'Southern Walk Announcements' started by SWHOA Admin, Oct 12, 2019.

  1. SWHOA Admin

    SWHOA Admin Southern Walk HOA

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    By now, everyone should have received a letter from First Services with the time, date, and location of the Southern Walk HOA Annual Meeting. The purpose of the meeting is to nominate and vote for candidates for Board Members. Details on vacancies were included in the letter from First Services.

    In addition, this year, representatives from Verizon will attend.

    Reaching a quorum for this meeting is critical because quorum requirements must be met (at least 113 eligible members must be present either in person, or by proxy) before any business can be conducted. It is a requirement of the Association, per the Articles of Incorporation, and the By-Laws, to hold this meeting and have an annual election cycle for Board Members.

    In the coming days, information will be coming out about voting. Please plan to attend or vote by proxy.

    Here is the information again:

    What: Southern Walk HOA Annual Meeting
    Purpose: Election of Board Members
    Date: Monday October 28, 2019
    Time: 6:45 p.m. sign in. Start approximately 7:00 p.m.
    Location: Broadlands Community Center 43004 Waxpool Rd. Broadlands, VA 20148
     
  2. signifer

    signifer Member

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    I went to the site to vote and it looks like there are no candidates running; all the choices say write-in-candidate. I take this to mean that no one has volunteered to run and therefore candidates will somehow be nominated and then voted on in real time.

    Am I missing something?

    While I'm glad to vote on line, I'm uncomfortable voting via proxy on something this vague.

    We will be out of town and can't attend the meeting, otherwise I would come.
     
  3. Excelsior

    Excelsior Southern Walk||IMPERIUM IN IMPERIO||

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    Vote for quorum should be an option.

    Without quorum no business can be conducted.
     
  4. signifer

    signifer Member

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    It is an option, but how will the Board members be chosen if I don't give a proxy to someone?
     
  5. Excelsior

    Excelsior Southern Walk||IMPERIUM IN IMPERIO||

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    There is an elections committee that was established, in accordance with the By Laws. They would address any situation where candidates from the floor self nominate and how voting proceeds. A condition of being on the Board is to be a member in good standing, which generally means your account is not delinquient.

    A vote for quorum only is not the same as assigning your vote to either the current President or another person. It is simply an acknowledgement that you are casting a vote to meet the quorum requirement.
     
  6. Chsalas

    Chsalas Member

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  7. Excelsior

    Excelsior Southern Walk||IMPERIUM IN IMPERIO||

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    If you need to vote by proxy because you can't make it tonight, here's the form. All are encouraged to attend, and vote in person (even though there are no candidate bios, people can nominate from the floor, provided they are members in good standing). If you don't plan to attend, it's still important to cast your vote by proxy because the Annual Meeting is a requirement, and no business can be conducted without quorum, which means the meeting gets re-scheduled.

    A completed proxy form should have your name, address, and signature, with the appropriate proxy box checked, and scanned/emailed to the email address on page two, and copy Mark Bailey at Mark.Bailey@fsresidential.com

    Please do plan to attend if you have the time.
     

    Attached Files:

  8. signifer

    signifer Member

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    What happened?
     
  9. Excelsior

    Excelsior Southern Walk||IMPERIUM IN IMPERIO||

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    The typical annual meeting. Reading of last years minutes, some Q & A with Verizon, and no one new came forward to serve on the Board. You interested?
     

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