2021 Annual Meeting Notice

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The 2021 Annual Meeting of the members of Broadlands Association, Inc. will be held virtually on Tuesday, May 4, 2021 at 7:00pm. Please mark your calendars for this important meeting and plan to participate. Details about how to attend can be found in the following link:

How to Join Virtual Annual Meeting (via Zoom)
  • Purpose of this Meeting: You will be voting for up to four (4) candidates to fill the open positions on the Board of Directors. The three (3) candidates receiving the highest number of votes cast by the members voting will be elected to a three-year term to end in May of 2024. The candidate receiving the fourth highest number of votes will be elected to a two-year term to end in May of 2023. In the event of a tie vote between candidates for the final position, the tying candidates may concede to one another, agree to allow for a flip of the coin to determine the outcome, or if neither of these is agreed to by all parties involved, a Run-Off Election will need to be held.
  • Official Notice: Please review the Official 2021 Annual Meeting Notice, which includes the following: official announcement, agenda, election and voting instructions, nominating forms of candidates and 2020 annual meeting minutes
  • 2021 Proxy Form

Tree Removal NOT Permitted Without HOA Approval

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Residents Must Apply with the Modification Subcommittee Before Starting Project….The HOA does NOT endorse or pre-approve any company for executing any type of service hired by residents. Approval is required to remove any tree, either dead or alive, whose trunk measures 4” or more in diameter when measured at the height of 4’ from the ground. Please read: Tree Removal Guideline Details>>

Common Area Trees and Wetlands: Residents can cut back overhanging branches up to their property line if branches are encroaching into their property creating an issues with the sides of the home or fencing. Remains cannot be thrown into the common area or wetlands area. Residents are not permitted to cut down any trees in the common area. Wetlands are preserved areas and should never be touched by residents. This includes clearing underbrush in these protected areas.

Vulture Notice to the Community

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UPDATE 3.12.21: Residents Help Needed to Deter Vulture Roosting...Broadlands recently contracted with the USDA to disperse a community of hundreds of vultures who had been roosting on trees and rooftops.  Their efforts included pyrotechnics and effigies and were immediately effective in sending hundreds of vultures out of Broadlands.  However, for the vulture roost dispersal to be effective long term, the vultures will need to be continually harassed if they try to roost in the area again.  While it is not uncommon or problematic to see a few vultures circling in the sky or sitting in trees scouting out food during the day, it is the overnight roosting that is destructive and needs to be deterred.  If you see vultures landing in trees or on homes in the evening as dusk approaches, we encourage you to assist in the disbursement efforts:

Techniques to Deter Vulture Roosting
USDA Vulture Information
UPDATE 3.2.21: Vulture deterrents commenced on March 1st.

The USDA is tracking the birds, but the number of birds and the size of Broadlands means they could relocate to a new hiding spot that the trackers do not see. If you notice vultures roosting in Broadlands, please email Sarah@Broadlandshoa.com or call 703-520-9905 with their location.

UPDATE 2.26.21: Broadlands Association is aware of the advantages vultures provide and has published information for residents about their positive impact on the local ecosystem.

After numerous complaints from residents and local businesses – and in cooperation with LCPS – Broadlands Association consulted with USDA-APHIS. After consideration of the number of birds and the amount of time present, they recommend remediation to protect the health and safety of our residents. The goal of the wildlife specialists at APHIS is to non-lethally deter the birds from roosting in residential areas where they can cause property damage and health concerns, but also to drive them to uninhabited woodlands or open farmland where they can safely roost away from potential hazards in residential areas. 

NOTICE: 2.24.21: Vulture Remediation Initiative

Broadlands Association and LCPS have contracted with the USDA to address the vulture population in the Broadlands area. To deter the vultures, the USDA will perform dispersal tactics beginning Monday, March 1st, which may continue through Sunday, March 7th, if necessary. It is important to read the following notice about this remediation process and understand that some tactics used may set off unexpected noises: Vulture Notice>>>

Loudoun Seeks Public Input on Proposed Bus Routes to Metrorail Silver Line Stations

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Submit comments by March 26th! from the public regarding the proposed Silver Line Bus Routes may be submitted using our online form at loudoun.gov/silverlinebusroutes, by email or postal mail. All comments received by March 26, 2021, will be included in the process to finalize the route.

Members of the public have an opportunity to shape future routes and schedules for Loudoun County Transit’s Metro Connection Bus service. The proposed Metro Connection Bus Routes to Metrorail Silver Line stations will go into effect when the Ashburn and Loudoun Gateway Metrorail Stations open in Loudoun County, currently estimated for summer 2021.

Details, Map and Flyer>>

Overview on how to attend online public meeting on February 25, 6:00pm-7:30pm to ask questions, provide input and learn more about the proposed routes:

Preparing for the Snow and Information to Know…

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TRASH / RECYCLING SERVICES

UPDATE: Due to the inclement weather and poor road conditions, all scheduled services for Thursday, February 18 have been suspended. Trash services will resume on Monday, February 22 and recycling on Thursday, February 25.

STREETS

  • Vehicles parked in streets inhibit snow removal operations. Please relocate vehicles that are parked curbside to either garages, driveways or parking spaces. This will allow for curb-to-curb snow removal and help plows remove snow faster.
  • The HOA does not plow VDOT streets. If you have questions or concerns about any street in Broadlands, please refer to the Street Ownership List and Maintenance Guidelines before contacting the appropriate party:
  • Clear Fire Hydrants: Firefighters need to be able to quickly locate fire hydrants, or lives and property could be lost. You can help by clearing a three-foot radius around hydrants near your home. Without your help, engine drivers need to shovel a path to make the connect, and that causes a delay in establishing a water supply to extinguish the fire.

SIDEWALKS

  • The HOA contractor clears sidewalks on HOA owned streets where there is not an adjacent unit owner.
  • For all sidewalks directly adjacent to a unit, the unit owner is responsible for clearing of snow, even if adjacent to a common sidewalk.  The HOA is not staffed to patrol and issue violation letters for this type of issue.  Even if the staff were in place and equipped to safely patrol following a snow or ice event, by the time a violation letter reached a homeowner, the snow would be long melted.  Since not clearing sidewalks is a violation of state and county law, our Covenants team refers residents to contact the county to report issues.
  • Both the Commonwealth of Virginia and Loudoun County Codes require that the occupant – whether an owner or a tenant – remove all snow and ice from any walkway adjoining any part of their property within 6 hours after the snowfall has ceased. If the snow or ice fell during the night, it should be removed by noon the following day. Should the storm occur on Sunday, the accumulation should be removed by Noon on Monday. Failure to comply with the Code can result in a fine of $250.00 imposed by the county.
  • Complaints should be reported to the County Department of Building and Development, (703) 777-0635 or reported online through their portal, Loudoun Express Request (Lex).