2018 Annual Meeting of the Members of Broadlands Association

May 8, 2018 @ 7:00 PM
Club House
43360 Rickenbacker Square
Ashburn, VA 20147

The 2018 Annual Meeting of the members of Broadlands Association will be held on Tuesday, May 8th,
2018. Please mark your calendars for this important meeting and plan to attend. The purpose of the meeting is to elect members to the Board of Directors, including three (3) members to serve three year terms expiring May 2021 and one (1) member to serve a one year term expiring May 2019. The Board oversees the business of Broadlands in the collection and expenditure of association funds, selection of contractors, management of facilities, and adoption of policies for the day-to-day operations. These volunteer Board Members are a vital asset to the association. To become a Director, you must be a Unit Owner in good standing. The Board currently meets monthly on the second Tuesday of the month at 6:00pm in the Broadlands Clubhouse. If you are interested in serving, please complete a Nominating Form and Petition for Candidacy and return both documents to the Broadlands Association, Inc. office by 5:00pm on Friday, March 23rd, 2018. Only the enclosed Elections Committee approved nomination forms may be used. If you would like an electronic copy, you may request one at sarah@broadlandshoa.com. The Broadlands Association, Inc. Bylaws require that at least three other owners sign the Candidate Petition, which must be received by the Association no less than twenty five (25) days before the Annual Meeting to be eligible to be included on the Ballot. All members will be mailed a proxy form containing the names of all eligible candidates with the official notice of the Annual Meeting. As in prior years, the Board has contracted with The Inspectors of Election, LLC to act as an
independent third party election service. This provides the Association’s members the option to vote
via paper Proxy Ballots or vote your Proxy online via their TIEiVOTE™ voting website. The online
system offers you an easy way to vote in a secure, quick and cost-effective manner.
The Inspectors of Election will mail the official annual meeting notice and election package on or
about April 1st, 2018, which will contain unique login information for each unit to access the
TIEiVOTE™ voting website. Proxies should either be submitted online via the voting website or will
need to be mailed, faxed, or scanned to the Inspectors of Election, LLC. Proxy forms will not be
accepted at the HOA Office. For those of you that submit for candidacy in the election, we thank you for your willingness to assist in the success of your community. Remember to mark your calendars for Tuesday, May 8th, 2018 for the Annual Meeting of Broadlands Association, Inc.

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