STOP! Are you planning on adding or making any changes to the exterior of your home or property? Changes, additions and improvements need approval, whether they physically touch your home or not!
Please review the information below on the process for submitting modifications to the HOA Modifications Subcommittee for approval. If in doubt an application is needed, please contact Robin Crews, Modifications/Resale Manager at rcrews@broadlandshoa.com or (703) 520-9902 for any questions.
Before making any modification change, addition or improvement to the exterior of your home, an application is required for the Modifications Subcommittee to review:
The Declarations for Broadlands Association Article 7, Section 7.5 (a) – Additions, Alterations, or Improvements by the Owners Subsection – Approval requires that “No person shall make any addition, alteration, or improvement in or to any Lot or any portion of the Property (other than for normal upkeep or natural landscaping and not because of the transparency of glass doors, walls, or windows) which is visible from the exterior of the Lot or such portion of the Property, without the prior written consent of the Covenants Committee.”
SUBMISSION DEADLINES & MEETING DATES, details>>
- Submission deadline is at 12:00pm (noon) on dates listed.
- March thru October – Meetings are held 1st & 3rd Wednesdays
- November thru February – Meetings are held only on 3rd Wednesdays
- Meetings are held at 7:00 pm on the dates listed in the chart. Attendance is NOT required. Click Zoom link below to attend.
| Submission Deadline (Noon) | Jan-Jun Meeting Dates* | Submission Deadline (Noon) | Jul-Dec Meeting Dates* |
|---|---|---|---|
| Jan 13 | Jan 20 | Jun 30 | Jul 7 |
| Feb 10 | Feb 17 | Jul 14 | Jul 21 |
| Feb 24 | Mar 3 | Jul 28 | Aug 4 |
| Mar 10 | Mar 17 | Aug 11 | Aug 18 |
| Mar 31 | Apr 7 | Aug 25 | Sep 1 |
| Apr 14 | Apr 21 | Sep 8 | Sep 15 |
| Apr 28 | May 5 | Sep 29 | Oct 6 |
| May 12 | May 19 | Oct 13 | Oct 20 |
| May 26 | Jun 2 | Nov 10 | Nov 17 |
| Jun 9 | Jun 16 | Dec 8 | Dec 15 |
JOIN A MEETING, select meeting link>>
Next Meeting will be held via Zoom. You may attend virtually at the following link:
If you are having trouble accessing the meeting through the link, please copy and paste the following in your browser: https://rdc-s111.zoom.us/j/96461229409?pwd=TkREdGo1cUNQOEgwdEplWWEvUS91UT09
Meeting ID: 964 6122 9409 ; Passcode: 049828m ; One tap mobile: +13017158592,,96461229409# US (Washington DC) ; Find your local number: https://rdc-s111.zoom.us/u/acwVY7CZl
APPLY FOR MODIFICATION SUBMISSIONS (Step-by-Step Process & Application Form), read more>>
It is the owner’s responsibility and obligation to obtain all applicable permits and licenses, contact Miss Utility and construct the improvements in conformance with all related building and zoning codes.
1. REVIEW GUIDELINES, read more>>
- It is extremely important to review the “Guidelines by Project” below to review the specific guidelines and submission requirements for your project. These submission requirements must be submitted along with the 2-page application form found in Step 2 below. Please also review the Modifications Subcommittee and the Review_Process.
- Plat (Description & Samples) if applicable
2. APPLICATION FORM, read more>>
- The following 2-page application form must accompany the submission requirements: Modification Application Form – (fillable)
- To complete this form, please download to your computer by doing a ‘save as’ before entering your information, otherwise your data will not be saved and the form will be blank.
- A separate application must be submitted for each project, unless they are related.
3. REVIEW YOUR SUBMISSION, read more>>
YOU MUST INCLUDE ALL REQUESTED SUBMISSION REQUIREMENTS OR YOUR APPLICATION WILL NOT BE REVIEWED. General requirements include, but may not be limited to: General Requirements List Please Note: (1) Remember to download the applications to your computer (save as) and check that your information has been saved on the form. (2) A separate application is required for each project. Please do not combine projects on one application unless you have related modifications to be built at the same time such as a screened porch and deck combo.
4. SUBMIT FULL SUBMISSION, read more>>
Submit completed application(s) AND all requested submission requirements. See submission deadlines for corresponding meeting dates above. Failure to include all documentation will delay review of an application. You may submit the complete submission packet to the HOA office at the Nature Center via:
- Email to: Robin Crews at Rcrews@broadlandshoa.com – Please attach application and all documentation. If possible, combine into one pdf file. Please confirm receipt!
- Mail: Broadlands Association, Modifications and Resale Manager, 21907 Claiborne Parkway, Broadlands, VA 20148.
- Drop Off (outside of building): Please use either the green drop box to the left side of the the Nature Center building or the white box to the right of the front door.
5. RESULTS, read more>>
The result letter(s) will be delivered via the resident’s email provided on the application normally within one week of the meeting. If you do not receive your results letter, please check your junk/spam folder or contact the HOA office at 703-729-9704, option 3. Emails will be sent from no-reply@smartwebs365.com should you wish to add this email address to your contact list to ensure prompt delivery.
6. QUESTIONS, read more>>
If you are unable to find your answers on the website, please contact Robin Crews, Modifications and Resale Manager, at rcrews@broadlandshoa.com or 703-520-9902.
GUIDELINES BY PROJECT (Alphabetical Order), read more>>
Below is an alphabetical list of possible projects. Click on the project link to review the design guidelines that are required when submitting to the Modifications Subcommittee. Where the term “shall” or “must” are used, the statement constitutes a mandatory requirement. Where the terms “preferred” or “should” are used, the statement constitutes informational direction provided for the guidance and convenience of Applicants but may not be a necessary component for approval.
- Additions and Alterations(Major)
- Air Conditioners & Heat Pumps – Updated Nov 2016
- Antennas and Satellite Dishes
- Art Work
- Attic Ventilators
- Awnings
- Basketball Goals & Courts – Updated Sep 2018
- Chimneys flues
- Color Changes
- Compost Bins
- Decks – Updated Oct 2020
- Dog Houses Runs
- Doors
- Driveways – Updated Nov 2016
- Driveway Extension Diagrams
- Fences – Updated Sep 2019
- Firewood
- Flags Flagpoles
- Gazebos
- GEO Thermal Heating-Cooling System – Updated Mar 2017
- Gutters and Downspouts – Updated Oct 2015
- House Numbers – Updated Apr 2017
- Landscaping Guidelines – Updated Jul 2018
- Lighting – Updated Apr 2019
- Mailboxes – Updated Apr 2017
- Patios – Updated Feb 2020
- Play Equipment – Updated Jul 2014
- Porch/Screened Porch
- Rain Barrels
- Roofing
- Security Devices – Updated Sep 2019
- Shutters
- Sidewalks and Walkways
- Siding
- Signs – Updated Nov 2020
- Skylights
- Solar Collectors – Updated Aug 2020
- Spas and Hot Tubs – Updated Sep 2020
- Storage Sheds – Updated Jul 2018
- Swimming Pools
- Trash Enclosures – Updated Mar 2017
- Tree Removal – Updated Jun 2016
- Trellises and Arbors
- Windows – Updated Aug 2017
- Miscellaneous
OTHER RELATED DOCUMENTS, read more>>
- Association Right to Access Properties – Declaration 5.3 Easement for Upkeep (a) Association Access
- Design_Guidelines Overview
- Are You Selling Your Home?
- Detailed Documentation – Decks, Patios, Major Additions, Sheds, etc
- Revisions
- TREE REMOVAL: Residents must apply for tree removal! The HOA does not endorse or give blanket approval for tree removal companies. Approval is required to remove any tree either dead or alive whose trunk measures 4” or more in diameter when measured at the height of 4’ from the ground.
RESIDENTS MUST APPLY FOR THE TREE REMOVAL! The HOA does NOT endorse or approvethe HOA website approved companies for executing any type of service. Approval is required to remove any tree, either dead or alive, whose trunk measures 4” or more in diameter when measured at the height of 4’ from the ground. Please read: Tree Removal Guideline Details>>