Design Guidelines (Modifications)

Are you planning on adding or making any changes to the exterior of your home? Below you will find information on the process for submitting exterior home modifications to the HOA Modifications Subcommittee for approval. Upon review, if you have additional questions, please email Robin Crews at or 703-729-9704. In-person meetings available by appointment only.

Residents must apply for tree removal! It has been reported that tree companies are driving through Broadlands looking for trees to remove from resident properties claiming that their company was referenced on the HOA website as an approved company for executing tree removal. The HOA does not endorse or give blanket approval for tree removal companies. Approval is required to remove any tree either dead or alive whose trunk measures 4” or more in diameter when measured at the height of 4’ from the ground. Please review guidelines below.

Modifications Subcommittee Review Meetings are held at 7:00 pm in the HOA Conference room at the Nature Center on the following days. You are NOT required to attend:

  • March thru October – 1st and 3rd Wednesdays
  • November thru February – 3rd Wednesdays ONLY

Next Submission Deadlines (by noon on date listed) / Meeting Dates:

  • Sep 11 / Sep 18, 2019
  • Sep 25 / Oct 2, 2019
  • Oct 9 / Oct 16, 2019
  • Nov 13 / Nov 20, 2019
  • Dec 11 / Dec 18, 2019
  • Jan 8 / Jan 15, 2020
  • Feb 12 / Feb 19, 2020


      1. REVIEW GUIDELINES: Scroll down to “Design Guidelines by Type of Modification” to review the specific guidelines and submission requirements for your project.
      2. COMPLETE APPLICATION: Modification Application Form – Fillable Please be sure to complete page 1 and 2 of this application form for each project.
      3. REVIEW YOUR SUBMISSION: YOU MUST INCLUDE ALL REQUESTED SUBMISSION REQUIREMENTS OR YOUR APPLICATION WILL NOT BE REVIEWED. General requirements include, but may not be limited to: General Requirements List    –    Please Note: A separate application is required for each project. Please do not combine projects on one application unless you have related modifications to be built at the same time such as a screened porch and deck combo.
      4. SUBMIT FULL SUBMISSION BY DEADLINE DATE: See submission deadlines and corresponding meeting dates above. Only applications with complete documentation received by the deadline will be reviewed at the next scheduled Modifications Subcommittee meeting.   Mail/drop off to: Broadlands Association, Secretary to the Modifications Subcommittee, 21907 Claiborne Parkway, Broadlands, VA 20148, from 9:00 am to 5:00 pm, if after hours, please use the green drop box outside the Nature Center (to the left of the front door) for after hour submissions.  (2) Or you may email to: Rcrews@broadlandshoa.comPlease contact to confirm receipt.
      5. RESULTS: The result letter(s) will be delivered via the resident’s email provided on the application normally within one week of the meeting. If you do not receive your results letter, please check your junk/spam folder or contact the HOA office at 703-729-9704. Emails will be sent from should you wish to add this email address to your contact list to ensure prompt delivery.
      6. QUESTIONS: Please contact Robin Crews at

Design Guidelines by Type of Modification (Alphabetical Order):

Other Related Documents: