Design Guidelines (Modifications)

Are you planning on adding or making any changes to the exterior of your home or property? Please review the information below on the process for submitting modifications to the HOA Modifications Subcommittee for approval. Upon review, if you have additional questions, please email Robin Crews at rcrews@broadlandshoa.com or 703-729-9704, ext 101. In-person meetings available by appointment only.  SPECIAL NOTICE: Residents must apply for tree removal! The HOA does not endorse or give blanket approval for tree removal companies. Approval is required to remove any tree either dead or alive whose trunk measures 4” or more in diameter when measured at the height of 4’ from the ground. Please review guidelines below.

SUBMISSION DEADLINES AND MEETINGS

Modifications Subcommittee Review Meetings are held at 7:00 pm in the HOA Conference room at the Nature Center on the following days. You are NOT required to attend.

  • March thru October – 1st and 3rd Wednesdays
  • November thru February – 3rd Wednesdays ONLY
  • Submission deadlines are at Noon on dates listed above

STEP-BY-STEP PROCEDURE FOR MODIFICATION SUBMISSIONS

It is the owner’s responsibility and obligation to obtain all applicable permits and licenses, contact Miss Utility and construct the improvements in conformance with all applicable building and zoning codes.

  1. REVIEW GUIDELINES: Scroll down to “GUIDELINES & MODIFICATIONS“ and then under “Detailed Guidelines by Project”, review the specific guidelines and submission requirements for your project.
  2. COMPLETE APPLICATION: Modification Application Form – (fillable) Please be sure to complete pages 1 and 2 of this application form for each project.
  3. REVIEW YOUR SUBMISSION: YOU MUST INCLUDE ALL REQUESTED SUBMISSION REQUIREMENTS OR YOUR APPLICATION WILL NOT BE REVIEWED. General requirements include, but may not be limited to: General Requirements List   Please Note: A separate application is required for each project. Please do not combine projects on one application unless you have related modifications to be built at the same time such as a screened porch and deck combo.
  4. SUBMIT FULL SUBMISSION BY DEADLINE DATE: See submission deadlines and corresponding meeting dates above.  Submit completed application(s) AND all requested submission requirements. Failure to include all documentation will delay review of an application.
    You may submit the complete submission packet to the HOA office at the Nature Center via:
    • Email to: Rcrews@broadlandshoa.com
    • Mail/drop off to: Broadlands Association, Secretary to the Modifications Subcommittee, 21907 Claiborne Parkway, Broadlands, VA 20148
    • After-hours drop off: Please use the green drop box outside the Nature Center (to the left of the front door) for after hour submissions. (office hours 9:00am to 5:00pm)
  5. RESULTS: The result letter(s) will be delivered via the resident’s email provided on the application normally within one week of the meeting. If you do not receive your results letter, please check your junk/spam folder or contact the HOA office at 703-729-9704, option 3. Emails will be sent from no-reply@smartwebs365.com should you wish to add this email address to your contact list to ensure prompt delivery.
  6. QUESTIONS: Please contact Robin Crews at rcrews@broadlandshoa.com

GUIDELINES & MODIFICATIONS (Alphabetical Order)

Overview of:

Detailed Guidelines by Project:

OTHER RELATED DOCUMENTS